Union City Wireless Association - WA3UC

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CONSTITUTION AND BY-LAWS

OF THE

UNION CITY WIRELESS ASSOCIATION

Union City, PA 16407

Preamble:

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in amateur radio, do hereby constitute ourselves The Union City Wireless Association, and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general co-operation between members, to promote radio knowledge, fraternalism and activities as radio amateurs. To so conduct club programs and activities as to advance the general interest and welfare of amateur radio, and advance the radio art.

Article I. Membership:

Section 1. All persons interested in amateur radio who are of good moral character shall be eligible for membership after submitting a written membership application. All applications will be voted on before membership is valid. The Union City Wireless association does not discriminate against any person because of their race, color, creed gender, sexual orientation or religion.

Section 2. While strongly encouraged, holding a valid Amateur radio license is NOT REQUIRED FOR MEMBERSHIP in the Union City Wireless Association.

Section 3. The Union City Wireless Association has no current mechanism for associate membership.

Section 4. Life membership may be granted from time to time to any member as recognition for service rendered to the Association, and approved by the membership.

New section 5: Any newly licensed amateur will be offered a free one year club membership in the UCWA, also any licensed amateur moving into the area will be extended the same Offer. If this occurs during the 4th quarter of the year, a membership for the following year will be given also.

Article II. Officers:

Section 1,The officers shall be: a President, Vice President, Communications Officer, Secretary, Treasurer and a station License Trustee.

Section 2. All Officers except the station License Trustee shall be elected for a term of one year. The station Trustee shall be appointed/reappointed by the President for a 5 year term beginning in 2005 and to 5 year terms after that.

Section 3. Vacancies occurring between elections must be filled by special ballot, at the first regular meeting at which the withdrawal or resignation is announced.

Section 4. Any Officer or trustee may be removed from Office with 2/3 secret ballot vote of the Club Membership provided the charge against him or her is made in writing and filed with the secretary and President and presented at a club meeting at least one month before any vote shall be taken. A copy of said charges shall be provided to the officer or trustee at least two weeks before such charge is presented to the club. Upon removal under this procedure this accused person shall still hold a valid membership.

Section 4B. A reasonable attempt shall be made to notify the membership of such pending vote at least 3 weeks prior to such vote. Email will be used for such notification for those members who have email; otherwise other means of notification will be used such as mail or telephone.

New Section 5: Any Person who’s dues are not current will not be permitted

to vote or hold any position. Members under Article 1, section 5 shall be deemed current.

Article III. Duties of Officers & Appointees:

Section 1. The President shall preside at all meetings of the Association, and conduct the same according to the rules adopted. He/she shall enforce due observance of the constitution and by-laws; decide all questions of order; sign all official documents that are adopted by the association, and none other, and perform all customary duties of the office of President.

Section 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/she shall maintain close liaison with the ARRL Section Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.

Section 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit and record on the minutes all applications for membership, carry on all correspondence, receive and read all bills and communications addressed to the club and read the same at the next regular meeting. He/she shall write and give to the treasurer a voucher authorizing the payment of each bill accepted and ordered paid by motion. He/she shall at the expiration of his/her term turn over everything in his/her possession belonging to the club to his/her successor.

Section 4. The Treasurer shall receive and receipt for all moneys paid to the Association; he/she shall keep an accurate account of all moneys received and expended. He/she shall pay no bills without proper authorization. He/she shall keep and account for a petty cash fund not to exceed fifty dollars. He/she shall keep an account of each member’s dues paid and payable.

Section 5. The Treasurer shall be responsible to keep an account of all club property and the value thereof, maintain an inventory by location, ensure that the club maintains proper insurance on club assets at all times and other duties as assigned by the officers.

Section 6. The duties of the License Trustee will be in accordance with FCC part 97. 103. This person must hold a General Class license or higher.

New Section 5: Any Person who’s dues are not current will not be permitted

to vote or hold any position. Members under Article 1, section 5 shall be deemed current.

§97.5 Station license grant required. (Excerpt from the FCC Part 97 Rules)

Article 4: Club Station License Grant. A club station license grant may be held only by the person who is the license trustee appointed by the club president. The trustee must be a person who holds an Amateur Extra, Advanced, General of Technician Plus operator license grant.

Article IV. Meetings:

Section 1. The By-laws shall provide for regular and special meetings.

At any regular meeting a quorum will consist of at least 5 members in good standing

One of which must be an elected officer. If the President needs to call a special meeting, 50 percent of the membership of the club must be present to conduct any kind of business.

Article V. Dues:

Section 1. The amount and payment of dues shall be decided by majority vote of those present at any meeting provided a quorum exists and such shall be stated in the by-laws

Article VI. Fiscal Year:

Section 1. The fiscal year will be twelve months from January First to December Thirty First of the current year.

Section 2. An annual audit will be made at the close of each Fiscal Year of all records and accounts pertaining to the organization.

Article VII. Rules of Orders:

Section 1 Business meeting procedure will be governed by Parliamentary Law as set forth in Roberts Rules of order and UCWA Club by-laws

Article VIII. Amendments:

Any section of this Constitution or of the by-laws may be amended by a two-thirds vote of those members present at any regular meeting. Proposals for amendments shall be submitted in writing and read at a regular meeting and may not be voted on until the next regular Club meeting and must be approved by a 2/3 vote of the members present.

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BY-LAWS.

Section 1. It shall be the duty of all officers of the Union City Wireless Association to enforce the Constitution and the by-laws as they are intended, and to bring any infractions thereof before the members at any regular meeting for disposition.

Section 2. It shall be the duty of the secretary to keep the Constitution and by-laws of the Union City Wireless Association and have the same with him/her at every meeting. He/she shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members upon request.

Section 3.A regular annual assessment of $10.00 per annum is hereby assessed in accordance with provisions of article 5, section 1 of the Constitution for the purpose of providing funds for current expensed. Dues are payable annually prior to January 1st of each year. Family Memberships will be $15.00 for all those in one household.

Section 4. Meetings: Regular business meetings will be held on the 2nd Thursday of each month except December. The meetings shall come to order at 7:00 PM at the meeting place approved by the membership.

Section 4A. In the unusual case that a meeting needs to be cancelled the officers shall have to power to do so. If the meeting is rescheduled it shall be handled as a special meeting.

Section 4B. Special Meetings: May be called by the president or on the written request of any four members of the club. An honest attempt shall be made to notify all members of a special meeting. Only the business for which the meeting is called shall be transacted at the special meeting. The same rules of quorum hold for a special meeting as for a regular business meeting.

Section 5. Order of Business: In accordance with Article VII, Section 1 of the Constitution, the following will be the order of business for all regular meetings.

a. Roll call of officers and members present.

b. Reading of the minutes of the previous.

c. Reports of the officers. d. Bills and communications. e. Propositions for membership.

f. Reports of committee

g. Old business.

h. New business.

i. Election of officers when necessary.

j. Adjournment.

Section 5A. Order of Business for Special Meetings: The following shall be the order of business for special meetings.

a. Roll call of officers

b. The business for which the meeting was called.

c. Adjournment.

Section 6. Election of Officers: The President will at the regular meeting in October of each year appoint a Nominating Committee of three members with instructions to present a slate of Officers in accordance with Article 2, sections 1 and 2 of the Constitution. The slate will be presented and voted

on at the business meeting in November. Nominations will also be accepted from the floor. Officers so elected will take office at the regular meeting in January.

6A If for any reason the election of Officers does not take place at the November meeting, the current Officers will stay in place until elections have been held and new Officers installed.

Section 7. Committee: It shall be the prerogative of the President to appoint all committee and chairman thereof for the purpose of furthering the work of this organization. In the case of a committee being required by the intent of a motion carried, the President shall immediately appoint such committee.

Section 7A. The President shall a have the power to appoint Committees while in adjournment.

Section 7B. Committees: Will report at the next regular meeting following their appointment without fail. Chairman will provide secretary with written report if requested.

Section 7C. A repeater committee shall be appointed and shall serve continuously without regard for the election of officers. This committee shall report to the membership, and shall consult with the President as needed. The repeater committee shall have permission to spend up to $50.00 without prior permission in order to make emergency repairs and keep the equipment in good order.

Section 8. A club savings and checking account will be opened and maintained the Treasurer to facilitate the accounting of club moneys entrusted to his/her safe keeping by the club. Checks will headed with the full name. Union City Wireless Association and shall only be valid when signed by two officers of the Union City Wireless Association.

Section 8A. The signature authority for all club bank accounts shall include the signatures of the President, Vice-President, Secretary and Treasurer. Bank account signature cards shall be updated to reflect any change in officers as soon as possible after such change.

This Amended Constitution and By Laws was approved by the Membership

At the September 8, 2005 Meeting of the Union City Wireless Association.

Jerry Owens

Secretary

UCWA